The Meeting Rhythm to Align Your Organization While Scaling Up

Katy Trost
8 min readAug 26, 2020

Can you manage your entire company in one day per week? I know, this sounds impossible but it isn’t. Establishing a meeting rhythm that allows you to align your organization while reducing 80% of communication throughout the day seems like the dream. Consistent communication creates transparency and moves information quickly through an organization.

The CEOs who work with me often get a complete schedule makeover so they can spend most of their time on the important (not urgent) things such as strategic thinking, execution planning, and building big relationships. Rather than people chasing each other to find a time to talk or discuss important updates, meetings are recurring and pre-scheduled, preventing people from randomly interrupting each other during the week. If your team is not communicating on a regular basis, it’s difficult for everyone to stay aligned with the company priorities and critical numbers when setting their individual objectives.

Implementing daily, weekly, monthly, and quarterly meetings with individuals, teams, as well as the entire company may seem like overhead at first… and it is. But without a proper management system that assures consistent communication, a scaling organization will create execution issues and lots of drama as it grows. Trying to keep up with what’s going on without blocking designated times for it, is a recipe for disaster.

Below, you can find a meeting framework based on Verne Harnish’s book Scaling Up — which has been implemented by over 70.000 companies globally, Matt Mochary’s book The great CEO Within, and my own experience working with CEOs and their executive teams. Here some of the most apparent benefits:

  1. Continuously communicating strategic priorities and keeping the organization aligned
  2. Progress updates and accountability on OKRs (Objectives and Key results)
  3. Bringing the company’s core values and purpose alive and shaping the culture
  4. Providing continuous feedback to drive individual performance and develop managers
  5. Strengthening teams with members understanding each other’s differences and styles
  6. On-boarding new employees smoothly and helping them realize their…
Katy Trost